Area analysis under tour activities

In the area analysis, you can track current and future planning for the activities active on this area.

Area Analysis

The area analysis can be accessed in the Economic entity menu item via the building plan or by selecting an area in the list view under Tour activities.

Klicking on the area in the building plan or via the list view opens the area analysis. This is used to present information and key figures related to cleaning.

Information about the area

Field	Description
Size	Displays the area in square meters.
Cleaning frequency	Displays the cleaning frequency per week.
Reference ID	Number used in the cockpit.
Area name	The area number displayed on the tablet.
Area type	Displays the assignment of the area.
Clean now	Clicking Clean Now will override all active cleaning tasks and incorporate them into the next schedule.
Last cleaning	Displays the date of the last cleaning.
Next due date	Displays the date of the next scheduled cleaning.
Cleaning frequency	Displays the actual cleaning frequency of the area.
Number of overrides	Indicates the number of overdrives.

All

The tab All in the floor area analysis lists past, future, and planned services. The execution date, cleaning tour, and activities are also displayed for each entry.

Next cleaning

The tab Next cleaning displays planning-related information about cleaning activities for the area. the tab shows when the area will be cleaned again.

Field	Description
Cleaning activities	Displays categories and their associated activity types.
Status display	Scheduled: The area is included in the tour. Due: The area is waiting for scheduling but has not yet been scheduled. Not due: The area is waiting for the next execution in the work queue.
Trigger for cleaning	Time-based: Cleaning based on frequency. Event limit reached: Cleaning triggered by events. Fallback: Cleaning triggered when the fallback condition is met. Daily scheduling: Activities scheduled for specific days.
Frequency	Frequency of the activity.
Due date information	the date on which the payment is due. Fallback when the limit is reached.

Future

The scheduling of activities is not yet due; in other words, the date for cleaning or the event deadline has not yet been reached.

Prefers

This is a special feature; see Preference of cleaning (daily cleaning).

Waiting

In some cases, activity types are not scheduled due to the configured settings, even though they are actually ready for scheduling. For example, a activity type such as "empty trash," which is fixed for three times a week on Monday, Wednesday and Friday, is not scheduled on tuesday, even though it would be ready for scheduling. This is referred to as access restriction.

Activities that are ready for scheduling but are not scheduled due to such factors are listed under the Waiting status. This status is checked during each planning cycle of the system and, if applicable, set.

When you hover the mouse pointer over the category name, the activity in question is displayed. Hovering over the “i” icon shows why the service is in the waiting-status.

In addition, all tasks with the waiting-status are not displayed in the backlog, as they cannot be completed on that day and therefore do not constitute a backlogin the traditional sense.

There are several reasonss why a activity might be assigned the waiting-status:

• Highest cleaning frequency not ready: The activity is not scheduled because the activity type with the highest frequency among all categories assigned to this route is not ready for scheduling, and the categories are linked.

• Highest cleaning frequency of the category not ready: The activity is not scheduled because the activity type with the highest frequency within a category is not ready for scheduling.

• Access restriction: The activity is not scheduled because it has a specific day restriction (it has been specified that it must occur on a particular day of the week).

• Implicit access restriction: The service is not scheduled because there is an implicit day restriction. This occurs when, in a building with six or seven working days, there is a frequency of 5 times per week that is automatically assigned to the weekdays Monday through Friday. If a activity with an implicit day restriction is now ready for scheduling on Saturday, it will not be scheduled due to the implicit day restriction and will receive the status “Waiting.”

• OR rule: The service is not scheduled because it is part of an OR rule for the activity type.

  
  Example: An OR rule exists between the activity type “Spot cleaning” with a frequency of 5 times per week and “Full-surface cleaning” with a frequency of 1 time per week. On the day that “Full-surface cleaning” is scheduled based on the OR rule, the service type “Spot cleaning” would also be available for scheduling. However, due to the OR rule, it is not scheduled and receives the status “Waiting.” The lower frequency always takes precedence over the higher frequency.

• Category OR rule: The activity is not scheduled because it is part of an OR rule at the category level.

  
  Example: An OR rule exists between the “Spot Cleaning” category, which occurs 3 times a week, and the “Deep Cleaning” category, which occurs once a week. On the day that the activity types in the “Full Cleaning” category are scheduled based on the OR rule, the activity types in the “Spot Cleaning” category would also be available for scheduling. However, due to the OR rule, they are not scheduled and are assigned the status “Waiting.”

Planning

The cleaning is scheduled here and is visible in the app.

Completed

Under Tour Activities in the cockpit, you can see which cleaning activities were completed and when. All the activities are marked as completed in the background, even those that were not explicitly checked off by the cleaning staff.

Activities completed by the cleaning staff are marked with a checkmark in the Tour Activities. Activities that were completed by the system but not performed on-site do not receive any additional text.

If there is a circle with an X before the category, this means that activities or entire categories that were active on this area type have been deactivated.

Why are activities completed even if they were not performed by the cleaning staff?

The cleaning staff member entered the room. At that time, the trash can was not full, so it was not emptied. The “Empty trash” activity must be performed once a week. The system therefore marks the task as completed, and it reappears along with all other tasks according to its scheduled frequency. If the trash is not emptied, the task reappears the next day, and the cleaning staff member must go to the office to complete this specific task.